Job Details

Executive Secretary
The Client
Our client is an established group of companies operating within the entertainment industry. They are currently looking to recruit an Executive Secretary to provide high level administrative support and oversee the general running of the office.
 
Key Responsibilities
  • Dealing with incoming emails, documents and reports
  • Welcoming and greeting visitors whilst making their wait comfortable
  • Performing general office duties such as ordering supplies and maintaining records management systems
  • Preparing agendas and making arrangements for committee, board and other meetings
  • Making travel arrangements for all the directors
  • Compiling, transcribing and distributing minutes of daily and weekly meetings
  • Coordinating and directing office services, such as records and budget preparation, personnel and housekeeping
  • Occasionally meeting with individuals on behalf of boards of directors
  • Managing and maintaining directors' schedules
  • Supervising and training security staff, receptionists and cleaners
  • Reviewing operating practices and procedures in order to determine whether improvements can be made
Requirements
  • Previous experience in a busy and demanding office environment
  • Excellent communicator in both English and Maltese
  • Ability to multi-task and handle pressure
  • Being highly organised and able to plan well ahead with excellent time management skills
  • Assertive and outgoing personality
  • Ability to take initiative on various office administrative projects
  • Basic knowledge of HR policies
 
Interested candidates are kindly requested to send an updated version of their CV in MS Word Format (your name in the filename) to Enrica at [email protected].
 
Should you require further information, please, call on +356 2099 4444.